Click here
to download a printable version.
Company:
These guidelines are issued to all contractors, including self employed
contractors, who work on Hunter Plastics premises. They are not a
substitute for any verbal briefing that may be necessary and additional
controls may be required for some tasks i.e. Permit to Work. Please
ensure every effort is made to assist Hunter Plastics in their aim
for zero accidents on site.
Your Legal Responsibilities
Contractors, sub-contractors and their employees who are employed
on sites belonging to Hunter Plastics must comply with all relevant
health and safety legislation and also the safety rules and regulations
of Hunter Plastics. Failure to do so could result in contractors,
or their sub-contractors, being asked to withdraw their employees
from the site at no additional cost to Hunter Plastics. This may also
result in the termination of their contract.
Where it is practicable to do so, contractors must ensure that the
work area is roped, fenced or taped and notices stating 'No Admittance'
(or similar restricted access) must be displayed. Where access is
restricted in this manner, the area will then be the responsibility
of the contractor, however, Hunter Plastics reserves the right to
monitor the operation. Hunter Plastics will, therefore, agree with
the main contractor those 'Authorised Persons' who may enter the restricted
area. The 'Authorised Persons' wishing to enter the restricted area
must then report to the contractor's representative and will comply
with the contractor's rules at all time.
Smoking Policy
Contractors should be aware that Hunter Plastics has a 'No Smoking'
Policy in all areas, with the exception of the staff canteen. The
ban also applies to yard areas. Smoking by contractor's employee/s
in any area will require the contractor to remove their employee/s
from site forthwith.
Before You Commence Work
Contractors must obtain permission from Hunter Plastics, in writing
wherever possible, before work commences on site and before they arrange
for any deliveries of equipment etc. prior to their work starting.
When starting work each day contractors are requested to report to
a designated point. During the hours of 08.00 a.m. to 06.00 p.m. all
contractors and their employees coming onto site must sign in at Reception;
outside of these hours contractors are to report to the Security Office
to sign in. The Manager responsible for the completion of the work
(hereafter referred to as 'the Manager') will then discuss the arrangements
for the work being carried out (i.e. A plan of work). When leaving
site the Contractor must also sign out.
Site access
Contractors and their employees are not free to move around the site
except into areas agreed between the Manager. The office areas and
Hunter Plastics vehicles are out of bounds to all contractors unless
authorised by the Manager. Contractors and their employees should
be aware that during various periods throughout the day and night
the volume of vehicle movements in yard areas is high. In particular,
contractors and their employees should be aware of the threat posed
by reversing lorries and movement of Fork Lift Trucks. A public road
runs through the site and all contractors and their employees should
be aware of the hazard i.e. of speeding vehicles driven by the public.
Overhead hazards
No overhead or above ground level work is to be carried out without
reference to the Manager or his nominated representative so that suitable
safeguards can be implemented. Where required, contractors and their
employees will wear suitable head protection at all times and appropriate
warning notices will be posted at all likely access points to the
area of risk.
Cranes, Hoists and Lifting Tackle
Any equipment of this type that is brought onto the premises must
have a current copy of the relevant test and inspection certificate
available for presentation to the Manager.
Electrical Work
All electrical connections to the Company's supplies must be carried
out in accordance with current safety procedures outlined in the latest
edition of the IEE Regulations. All appliances and systems used must
comply fully with the Electricity at Work Regulations 1989.
Fire Precautions
No bonfires or open air burning of contractor's refuse will be permitted
on site without the written permission of the Manager. NB Any person
discovering a fire, no matter how small, must report it immediately
to the Manager. The Company has fire fighting equipment available,
this is not to be used for any other purpose other than fire fighting
and must only be used by trained personnel.
Contractors should ensure their employee/s are made aware of the nearest
Fire Alarm, the correct evacuation signal, the nearest escape routes,
the correct extinguishers to be used (only if they have been trained
to use them) and their location, and the assembly points where they
should gather if the alarm sounds.
Permit to Work
To control the hazardous activities of contractors Hunter Plastics
operates a 'Permit to Work' system. This entails the Manager discussing
the proposed activity with the contractor. A Permit to Work is then
issued which lists the controls required to ensure the safety of all
those likely to be affected by an activity, operation, etc. The Permit
is issued for a specified period of time and must be returned upon
completion of the task or when the time limit expires.
Some activities, such as soldering, use of a cutting torch or use
of a grinder, may be termed as 'Hot Work' and these activities may
require the issue of a 'Permit to Work'.
Machinery
No machines driven by an internal combustion engine may be used within
the Company's buildings where there are workers present, without first
ensuring that suitable ventilation has been provided.
All machinery used by contractors must conform to all relevant legislation.
Particular attention should be paid to:
The Abrasive Wheels Regulations 1970
The Electricity at Work Regulations 1989,
Employers Liability (Defective Equipment) Act 1969
Provision and Use of Work Equipment Regulations 1992
Personal Protective Clothing (PPE)
Adequate protective clothing must be provided by the contractor against
inclement weather, extremes of temperature, sparks, hot substances
and all hazardous materials and substances that the Contractor and
their employee/s are likely to come into contact with while carrying
out their duties. When the hazard of dangerous fumes, vapours, dusts
or fibres are present, then suitable breathing protection must be
provided for the employee/s.
Specific operations such as chipping, grinding, sanding, welding and
similar activities must not be undertaken without the provision of
suitable eye protection.
Pressure Vessels
Any pressure vessel brought onto site must conform to the relevant
sections of the Factories Act 1961, Pressure Systems and Transportable
Gas Containers Regulations 1989 and the Single Pressure Vessels (Safety)
regulations 1991 (as amended 1994). Contractors must be able to show
the Manager a current certificate of test and inspection.
Roofs, Ladders and Scaffolding
When working on roofs of a brittle nature, i.e. asbestos sheeting,
suitable crawling boards must be used. If employees are working close
to the edge of roofs, necessary precautions, such as guard rails,
toeboards, and/or safety harness, must be used.
Ladders, when being used in any one place for any length of time,
must always be secured. If they are only being used in a particular
spot for a short period of time, they may be footed instead. Any ladders/step
ladders used must be in a sound and safe condition and must be inspected
for damage before use by the User. Use of any Hunter Plastics ladders
is only to be permitted after consultation with the Manager.
Scaffolding must be erected on safe foundations and suitably tied
to the structure to ensure stability. Particular attention should
be given to the provision of guardrails and toeboards to prevent the
fall of materials, tools and people. Materials should not be stored
on the scaffolding to a height that exceeds that of the toeboards,
unless a suitable mesh screen is fitted. In all such cases, care must
be taken not to overload the scaffolding by the storage of materials.
(See also 'Overhead Hazards').
Security
Hunter Plastics employees and their vehicles are liable to spot searches
at any time for security reasons, and the contractor's employee/s
are required to co-operate if searches are instituted.
Services Below Ground
It is important that before contractors commence digging operations
they ascertain the position of below ground services, additional details
and advice may be obtained from the Manager. Contractors who fail
to do so will be held liable for any subsequent damage or loss arising.
Transport
The entrances and exits of the Hunter Plastics site are in constant
use and this includes most yard areas. Fork Lift Trucks are in constant
operation and all pedestrians should take particular care. Any vehicle
driven within the confines of the Hunter Plastics site should take
extreme caution and be aware of pedestrians at all times.
Site speed limits must be strictly adhered to and drivers, driving
their vehicles in excess of the speed limit will be prohibited from
site. To keep all yard areas safe, the parking of contractor's vehicles
should be carried out in such a manner so as not to cause an obstruction.
Consultation with the Manager or Security personnel must take place
and should result in the optimum safe access for all users of the
areas.
Noise (On site and Noise Pollution)
Any activity or process that is likely to generate noise in excess
of 85 dB (A) should be assessed, by a competent person, to determine
who is at risk from the noise generated. Where necessary, suitable
hearing protection must be issued to those at risk of noise induced
deafness.
Where noise is likely to pose a problem for neighbours of the Hunter
Plastics site the manager should be informed so that suitable consultation
can be made with neighbouring sites prior to the commencement of the
activity. This requirement for prior consultation also applies to
any odours, smells dusts or vapours likely to be generated by the
activities of contractors that neighbours may find offensive.
Environmental Issues - Drains & Sewers
No sand, soil, cement, ballast or plaster may be deposited down any
drains, either through the cleaning of tools or by disposal. Every
effort must be made to prevent sand, soil, cement, ballast or plaster
being washed down the drains during adverse weather conditions.
Spillage of hazardous substances into any drains on site should be
reported to the Manager immediately.
Environmental Issues - Waste Disposal
Contractors are responsible for the regular removal of their waste
materials from the site. This must be carried out in an appropriate
manner that complies with all current waste handling regulations.
Contractors MUST NOT deposit their waste materials into Hunter Plastics
waste skips or other waste containers unless authorised to do so by
prior arrangement with the Manager.
COSHH
Contractors must ensure that COSHH Assessments are available for inspection
for all hazardous substances brought on site as agreed at the time
of contract. No Hunter Plastics employees should have access to these
substances, particularly if stored on site for extended periods. All
substances brought onto site must be stored, used and disposed of
in a proper and safe manner.
Sub Contractors
It is the responsibility of the main contractor to ensure that any
sub contractors used on site are made aware of the Hunter Plastics
Guidelines. The Manager should be made aware of all sub contractors
who are likely to be used, other than those agreed prior to the placement
of the contract.
First Aid and Accident Reporting
If any contractor or their employee is involved in an accident that
results in damage to materials, vehicles or premises, or results in
an injury being suffered by themselves or other person, he/she must
to report the details to the Manager. In addition, the contractor
will be expected to co-operate fully in any subsequent investigation
by a senior member of Hunter management. Refusal to make a statement
at the time of an incident may prejudice any possible findings made
during further investigations.
First Aid Facilities
Contractors are normally expected to have available their own First
Aid supplies but can call for assistance from any Hunter Plastics
First Aider if required. Any member of staff can be requested to assist
in obtaining first aid from the first available qualified member of
staff.
Welfare Facilities
The Woolwich site has adequate welfare facilities for Hunter Plastics
employees on site, these include washrooms, a staff canteen and the
provision of various vending machines. Smoking is only permitted in
the canteen area. Contractors can seek agreement for the use of these
facilities prior to commencement of the contract. If during a contract
the contractor or their employees need to use these facilities, written
agreement is to be obtained from the Manager.
Contractors will provide their own personnel trained to respond to
emergencies i.e. First Aid trained. However, Hunter Plastics will
provide trained personnel during a contract if necessary and only
after written agreement has been obtained from the Manager.
Click here
to download a printable version. |
|
